Church Retreat Planner & Checklist (Printable)
Plan with confidence and breathe easy. The Church Retreat Planner & Checklist walks you step-by-step from vision to debrief so your team can host a meaningful, well-organized retreat—without the last-minute scramble. Together we feed the flock.
What’s Inside
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Pre-Planning & Vision: goals, theme, dates, audience, prayer coverage
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Budget & Scholarships: projected costs, giving options, tracking
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Venue & Lodging: contracts, rooming lists, accessibility checks
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Meals & Catering: headcounts, dietary needs, snack schedule
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Transportation & Arrival: drivers, routes, parking, signage
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Registration & Forms: waivers, medical info, emergency contacts
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Volunteers & Roles: team chart, shifts, contact sheet
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Programming & Flow: session plans, small groups, activities
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Worship & Tech: setlists, slides, soundcheck, equipment list
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Prayer & Care: intercession plan, pastoral care, follow-up
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Safety & Risk: incident plan, first-aid, child protection
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Promotion & Comms: timeline, emails, social posts, printables
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Packing Lists: ministry gear, games, merch, “don’t forget”
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Day-Of Run Sheet: minute-by-minute schedule and checkpoints
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Post-Event Debrief: wins, lessons, next-steps, thank-you notes
Why You’ll Love It
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All-in-one organizer so nothing falls through the cracks
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Volunteer-friendly—clear roles and repeatable process
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Scalable for youth, women’s/men’s, family, or whole-church retreats
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Budget-wise with built-in trackers and reminders
How to Use
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Print or share with your team.
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Assign owners and dates.
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Work the checklist by phase (90/60/30/7 days out + day-of).
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Debrief and save the template for your next retreat.
Specs
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Format: Printable checklist and planning pages (8.5″ x 11″, printer-friendly)
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Audience: Churches, ministries, and retreat/event planners
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Usage: Non-commercial church/ministry use
Copyright & Use
© 2025 Shepherd to Shepherd — www.shepherdtoshepherd.com
Together we feed the flock.
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